New Mexico · Document Recording
Recording a Deed or Document in Guadalupe County, NM
Guadalupe County (population 4,343) records real-property documents through the Guadalupe County Clerk. Below is what it costs and how to submit. Filing a memorandum of contract? We record it with the county for $199, notary included — no trip to the courthouse.
Guadalupe County recorder — contact
- Recording office
- Guadalupe County Clerk
- Mailing address
- Guadalupe County Clerk, 1448 Historic Rt. 66, Santa Rosa, NM 88435
- Phone
- (575) 472-3791
- Checks payable to
- Guadalupe County Clerk
- Electronic recording
- Available via Simplifile, CSC
Guadalupe County recording fees
- First page / base fee
- $25 for 1-10 indexed entries (grantor/grantee/legal-description references each count as one entry)
- Additional pages
- $25 per additional block of 10 indexed entries
- Other fees
- Copies $1.00/page; certification $2.00/document; emailed/faxed images $1.00; plat copy $10.00; plat Mylar (18x24) $15.00
Counties change fees without notice. Check with the Guadalupe County Clerk before you mail a check.
What Guadalupe County requires
- Page formatting
- Documents over 8.5x14 incur additional page fees; leave blank space for clerk recording stamp
- Cover sheet
- No statutory cover sheet mandated; standard NM formatting applies: white paper 8.5x11 or 8.5x14, black ink, minimum 10-point font, original notarized document, full legal description and grantee mailing address required in the document body
- Submission & return
- Recorded original returned by mail to submitter (self-addressed stamped envelope recommended) or e-recorded copy returned electronically
- Hours & turnaround
- Typically same-day to a few business days for mailed documents, near-instant for e-recorded
Can you e-record in Guadalupe County?
Yes. Guadalupe County accepts electronic recording through Simplifile, CSC, so a properly formatted document can be recorded the same or next business day without mailing paper.
How to record a document in Guadalupe County, New Mexico
- Prepare the document so it meets Guadalupe County's formatting rules (above): legal description, grantee address, signature block, and the blank space the recorder reserves for its stamp.
- Notarize it if the instrument requires acknowledgment. Most deeds and affidavits do.
- Submit electronically through Simplifile, CSC, or by mail to Guadalupe County Clerk.
- Pay the recording fee, payable to Guadalupe County Clerk.
- Receive the recorded instrument back with its book/page or instrument number as proof of record.
Looking up a Guadalupe County property
Owner names, parcel numbers and legal descriptions for Guadalupe County property are searchable at Guadalupe County Assessor's Office ("Guadalupe County Lookup" search tool). A deed or memorandum needs the exact legal description, so pull it from there or from the last recorded deed.
Filing with Jurably in New Mexico
New Mexico isn't available quite yet — it's coming soon. See the states we file in.