Montana · Document Recording
Recording a Deed or Document in Madison County, MT
Madison County (population 8,623) records real-property documents through the Madison County Clerk and Recorder. Below is what it costs and how to submit. Filing a memorandum of contract? We record it with the county for $199, notary included — no trip to the courthouse.
Madison County recorder — contact
- Recording office
- Madison County Clerk and Recorder
- Mailing address
- 103 W Wallace St, First Floor, Virginia City, MT 59755
- Phone
- (406) 843-4270 (also listed as (406) 898-4406)
- Checks payable to
- Madison County Clerk and Recorder
- Electronic recording
- Paper / mail
Madison County recording fees
- First page / base fee
- $20.00 (per MCA 7-4-2636 as amended by HB 192, eff. 10/1/2025; confirmed on county fee schedule; was $8.00 before)
- Additional pages
- $10.00 per additional page
- Other fees
- Non-standard document surcharge $10.00/document
Counties change fees without notice. Check with the Madison County Clerk and Recorder before you mail a check.
What Madison County requires
- Submission & return
- Original recorded document returned by mail to submitter
Can you e-record in Madison County?
Madison County records documents submitted by mail or in person. Jurably notarizes your document, mails it by certified mail, and tracks it to a recorded instrument number.
How to record a document in Madison County, Montana
- Prepare the document so it meets Madison County's formatting rules (above): legal description, grantee address, signature block, and the blank space the recorder reserves for its stamp.
- Notarize it if the instrument requires acknowledgment. Most deeds and affidavits do.
- Submit by mail to Madison County Clerk and Recorder.
- Pay the recording fee, payable to Madison County Clerk and Recorder.
- Receive the recorded instrument back with its book/page or instrument number as proof of record.
Looking up a Madison County property
Owner names, parcel numbers and legal descriptions for Madison County property are searchable at Montana Department of Revenue - Property Assessment Division (Property Record Card / Montana Cadastral, statewide, covers Madison County). A deed or memorandum needs the exact legal description, so pull it from there or from the last recorded deed.
How Jurably helps in Madison County
Jurably isn’t a deed-filing desk. It’s how real-estate investors get the important paperwork done. If you’re under contract on a Madison County property, we file a memorandum of contract to put your equitable interest on the public record, where every title search will find it. The online notary session is included: you sign it alone, and the seller is notified by certified mail. Then we record it (by certified mail) and return the recorded instrument. It’s a self-help filing service, not legal advice.
Guides for investors
Counties bordering Madison
More Montana counties
Under contract in Madison County? Secure it.
Jurably files a memorandum to protect your deal, notarizes what you need, and records it — no courthouse trip.