Montana · Document Recording
Recording a Deed or Document in Hill County, MT
Hill County (population 16,309) records real-property documents through the Hill County Clerk & Recorder. Below is what it costs and how to submit. Filing a memorandum of contract? We record it with the county for $199, notary included — no trip to the courthouse.
Hill County recorder — contact
- Recording office
- Hill County Clerk & Recorder
- Mailing address
- Hill County Courthouse, 315 4th Street, Havre, MT 59501
- Phone
- 406-265-5481 x2323
- Checks payable to
- Hill County Clerk & Recorder
- Electronic recording
- Available via Simplifile
Hill County recording fees
- First page / base fee
- $20.00 (effective 10/1/2025)
- Additional pages
- $10.00 per additional page
- Other fees
- Non-standard document surcharge $10.00 flat fee
Counties change fees without notice. Check with the Hill County Clerk & Recorder before you mail a check.
Can you e-record in Hill County?
Yes. Hill County accepts electronic recording through Simplifile, so a properly formatted document can be recorded the same or next business day without mailing paper.
How to record a document in Hill County, Montana
- Prepare the document so it meets Hill County's formatting rules: legal description, grantee address, signature block, and the blank space the recorder reserves for its stamp.
- Notarize it if the instrument requires acknowledgment. Most deeds and affidavits do.
- Submit electronically through Simplifile, or by mail to Hill County Clerk & Recorder.
- Pay the recording fee, payable to Hill County Clerk & Recorder.
- Receive the recorded instrument back with its book/page or instrument number as proof of record.
Looking up a Hill County property
Owner names, parcel numbers and legal descriptions for Hill County property are searchable at Montana Department of Revenue – Montana Cadastral (statewide property/ownership search, not a county assessor). A deed or memorandum needs the exact legal description, so pull it from there or from the last recorded deed.
How Jurably helps in Hill County
Jurably isn’t a deed-filing desk. It’s how real-estate investors get the important paperwork done. If you’re under contract on a Hill County property, we file a memorandum of contract to put your equitable interest on the public record, where every title search will find it. The online notary session is included: you sign it alone, and the seller is notified by certified mail. Then we record it (electronically through the county’s approved network) and return the recorded instrument. It’s a self-help filing service, not legal advice.
Guides for investors
Counties bordering Hill
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Under contract in Hill County? Secure it.
Jurably files a memorandum to protect your deal, notarizes what you need, and records it — no courthouse trip.