Kentucky · Document Recording
Recording a Deed or Document in Madison County, KY
Madison County (population 92,701) records real-property documents through the Madison County Clerk's Office. Below is what it costs and how to submit. Filing a memorandum of contract? We record it with the county for $199, notary included — no trip to the courthouse.
Madison County recorder — contact
- Recording office
- Madison County Clerk's Office
- Mailing address
- Madison County Clerk, 321 N. Madison Ave., Richmond, KY 40475 (Berea branch: 304 Chestnut St., Berea, KY 40403)
- Phone
- (859) 624-4703
- Website
- madisoncountyclerk.us
- Checks payable to
- Madison County Clerk
- Electronic recording
- Paper / mail
Madison County recording fees
- First page / base fee
- $50.00 (standard deed, includes first 5 pages)
- Additional pages
- $3.00 per page over 5 pages
- Other fees
- $4.00 per additional notation/reference listed; KY transfer tax $0.50 per $500 of consideration; certified copy $5 for first 3 pages + $0.50/additional page
Counties change fees without notice. Check with the Madison County Clerk's Office before you mail a check.
What Madison County requires
- Cover sheet
- Documents must comply with Property Records Industry Association (PRIA) formatting guidelines (effective Jan 1, 2020); 2.5" top margin per KRS 382.335
- Submission & return
- Recorded document mailed to return address on instrument
- Hours & turnaround
- ERecordings processed same business day (cutoff 9:30-10:00 AM)
Can you e-record in Madison County?
Madison County records documents submitted by mail or in person. Jurably notarizes your document, mails it by certified mail, and tracks it to a recorded instrument number.
How to record a document in Madison County, Kentucky
- Prepare the document so it meets Madison County's formatting rules (above): legal description, grantee address, signature block, and the blank space the recorder reserves for its stamp.
- Notarize it if the instrument requires acknowledgment. Most deeds and affidavits do.
- Submit by mail to Madison County Clerk's Office.
- Pay the recording fee, payable to Madison County Clerk.
- Receive the recorded instrument back with its book/page or instrument number as proof of record.
Looking up a Madison County property
Owner names, parcel numbers and legal descriptions for Madison County property are searchable at Madison County Property Valuation Administrator (PVA). A deed or memorandum needs the exact legal description, so pull it from there or from the last recorded deed.
Filing with Jurably in Kentucky
Kentucky isn't available quite yet — it's coming soon. See the states we file in.