Kentucky · Document Recording
Recording a Deed or Document in Gallatin County, KY
Gallatin County (population 8,690) records real-property documents through the Gallatin County Clerk. Below is what it costs and how to submit. Filing a memorandum of contract? We record it with the county for $199, notary included — no trip to the courthouse.
Gallatin County recorder — contact
- Recording office
- Gallatin County Clerk
- Mailing address
- Gallatin County Clerk, 102 West High St / PO Box 1309, Warsaw, KY 41095
- Phone
- (859) 567-5411
- Website
- gallatincountyclerk.ky.gov
- Checks payable to
- Gallatin County Clerk
- Electronic recording
- Paper / mail
Gallatin County recording fees
- First page / base fee
- $50.00 (standard deed); $80.00 (mortgage)
- Additional pages
- $3.00 per page over first 5 (deeds)
- Other fees
- Additional notation reference $4.00 each; KY transfer tax $0.50 per $500 of value (grantor pays)
Counties change fees without notice. Check with the Gallatin County Clerk before you mail a check.
What Gallatin County requires
- Page formatting
- White 8.5x11in paper, sufficient weight; black ink, min 8-pt font; 2in top margin on first page, 1in margins elsewhere; original signatures with typed names beneath; grantor/grantee mailing addresses; legal description; source-of-title statement
Can you e-record in Gallatin County?
Gallatin County records documents submitted by mail or in person. Jurably notarizes your document, mails it by certified mail, and tracks it to a recorded instrument number.
How to record a document in Gallatin County, Kentucky
- Prepare the document so it meets Gallatin County's formatting rules (above): legal description, grantee address, signature block, and the blank space the recorder reserves for its stamp.
- Notarize it if the instrument requires acknowledgment. Most deeds and affidavits do.
- Submit by mail to Gallatin County Clerk.
- Pay the recording fee, payable to Gallatin County Clerk.
- Receive the recorded instrument back with its book/page or instrument number as proof of record.
Looking up a Gallatin County property
Owner names, parcel numbers and legal descriptions for Gallatin County property are searchable at Gallatin County Property Valuation Administrator (PVA). A deed or memorandum needs the exact legal description, so pull it from there or from the last recorded deed.
Filing with Jurably in Kentucky
Kentucky isn't available quite yet — it's coming soon. See the states we file in.