Florida · Document Recording
Recording a Deed or Document in Polk County, FL
Polk County (population 725,046) records real-property documents through the Polk County Clerk of the Circuit Court (Stacy M. Butterfield) - Official Records. Below is what it costs and how to submit. Filing a memorandum of contract? We record it with the county for $199, notary included — no trip to the courthouse.
Polk County recorder — contact
- Recording office
- Polk County Clerk of the Circuit Court (Stacy M. Butterfield) - Official Records
- Mailing address
- P.O. Box 9000, Drawer CC-8, Bartow, FL 33831-9000 (in-person: 255 N. Broadway Ave., Bartow, FL 33830)
- Phone
- 863-534-4000
- Website
- polkclerkfl.gov
- Checks payable to
- Polk County Clerk of Courts
- Electronic recording
- Paper / mail
Polk County recording fees
- First page / base fee
- $10.00 (instrument up to 8.5x14 in.); $30.00 for larger documents (plats/condo exhibits over 14x8.5 in.)
- Additional pages
- $8.50 per additional page (up to 14x8.5 in.); $15.00 per additional page for larger plats/exhibits
- Other fees
- $1.00 per additional name when instrument has more than four names
Counties change fees without notice. Check with the Polk County Clerk of the Circuit Court (Stacy M. Butterfield) - Official Records before you mail a check.
Can you e-record in Polk County?
Polk County records documents submitted by mail or in person. Jurably notarizes your document, mails it by certified mail, and tracks it to a recorded instrument number.
How to record a document in Polk County, Florida
- Prepare the document so it meets Polk County's formatting rules: legal description, grantee address, signature block, and the blank space the recorder reserves for its stamp.
- Notarize it if the instrument requires acknowledgment. Most deeds and affidavits do.
- Submit by mail to Polk County Clerk of the Circuit Court (Stacy M. Butterfield) - Official Records.
- Pay the recording fee, payable to Polk County Clerk of Courts.
- Receive the recorded instrument back with its book/page or instrument number as proof of record.
Looking up a Polk County property
Owner names, parcel numbers and legal descriptions for Polk County property are searchable at Polk County Property Appraiser. A deed or memorandum needs the exact legal description, so pull it from there or from the last recorded deed.
Filing with Jurably in Florida
Florida isn't available quite yet — it's coming soon. See the states we file in.