Virginia · Document Recording
Recording a Deed or Document in Northumberland County, VA
Northumberland County (population 12,557) records real-property documents through the Clerk of the Circuit Court of Northumberland County. Below is what it costs and how to submit. Filing a memorandum of contract? We record it with the county for $199, notary included — no trip to the courthouse.
Northumberland County recorder — contact
- Recording office
- Clerk of the Circuit Court of Northumberland County
- Mailing address
- Northumberland County Circuit Court Clerk, 220 Judicial Place, P.O. Box 217, Heathsville, VA 22473
- Phone
- (804) 580-3700
- Website
- ncccva.org
- Checks payable to
- Clerk, Northumberland County Circuit Court
- Electronic recording
- Available via Simplifile, CSC
Northumberland County recording fees
- First page / base fee
- $18 for instrument of 10 or fewer pages (statewide VA Code §17.1-275 schedule)
- Additional pages
- $32 for 11-30 pages; $52 for 31+ pages
- Other fees
- State/local recordation tax on deeds; $5 Technology Trust Fund fee typical statewide
Counties change fees without notice. Check with the Clerk of the Circuit Court of Northumberland County before you mail a check.
What Northumberland County requires
- Page formatting
- Statewide VA formatting: 3 in. top margin first page, standard paper sizes
- Submission & return
- Mail or electronic return via e-recording vendor
Can you e-record in Northumberland County?
Yes. Northumberland County accepts electronic recording through Simplifile, CSC, so a properly formatted document can be recorded the same or next business day without mailing paper.
How to record a document in Northumberland County, Virginia
- Prepare the document so it meets Northumberland County's formatting rules (above): legal description, grantee address, signature block, and the blank space the recorder reserves for its stamp.
- Notarize it if the instrument requires acknowledgment. Most deeds and affidavits do.
- Submit electronically through Simplifile, CSC, or by mail to Clerk of the Circuit Court of Northumberland County.
- Pay the recording fee, payable to Clerk, Northumberland County Circuit Court.
- Receive the recorded instrument back with its book/page or instrument number as proof of record.
Looking up a Northumberland County property
Owner names, parcel numbers and legal descriptions for Northumberland County property are searchable at Northumberland County Commissioner of the Revenue - Real Estate Data (Concise Systems CAMA). A deed or memorandum needs the exact legal description, so pull it from there or from the last recorded deed.
Filing with Jurably in Virginia
Virginia isn't available quite yet — it's coming soon. See the states we file in.