Virginia · Document Recording
Recording a Deed or Document in Colonial Heights City, VA
Colonial Heights City (population 18,738) records real-property documents through the Clerk of the Circuit Court of the City of Colonial Heights. Below is what it costs and how to submit. Filing a memorandum of contract? We record it with the county for $199, notary included — no trip to the courthouse.
Colonial Heights City recorder — contact
- Recording office
- Clerk of the Circuit Court of the City of Colonial Heights
- Mailing address
- 201 James Avenue / P.O. Box 3401, Colonial Heights, VA 23834
- Phone
- (804) 520-9266
- Checks payable to
- Circuit Court Clerk (City of Colonial Heights)
- Electronic recording
- Available via Simplifile, CSC, ePN
Colonial Heights City recording fees
- First page / base fee
- $18 (10 or fewer pages) per Va. Code §17.1-275
- Additional pages
- $32 (11-30 pages); $52 (31+ pages); $17/page for oversize plats >8.5x14
- Other fees
- $3.50 of recording fee designated to Virginia records preservation fund (per §17.1-275); grantor/recordation tax additional per state deed calculator
Counties change fees without notice. Check with the Clerk of the Circuit Court of the City of Colonial Heights before you mail a check.
What Colonial Heights City requires
- Submission & return
- Self-addressed, stamped envelope (SASE) required for return of recorded documents
- Hours & turnaround
- Recording hours M-F 8:00am-3:30pm; after-hours submissions recorded next business day
Can you e-record in Colonial Heights City?
Yes. Colonial Heights City accepts electronic recording through Simplifile, CSC, ePN, so a properly formatted document can be recorded the same or next business day without mailing paper.
How to record a document in Colonial Heights City, Virginia
- Prepare the document so it meets Colonial Heights City's formatting rules (above): legal description, grantee address, signature block, and the blank space the recorder reserves for its stamp.
- Notarize it if the instrument requires acknowledgment. Most deeds and affidavits do.
- Submit electronically through Simplifile, CSC, ePN, or by mail to Clerk of the Circuit Court of the City of Colonial Heights.
- Pay the recording fee, payable to Circuit Court Clerk (City of Colonial Heights).
- Receive the recorded instrument back with its book/page or instrument number as proof of record.
Looking up a Colonial Heights City property
Owner names, parcel numbers and legal descriptions for Colonial Heights City property are searchable at City of Colonial Heights Real Estate Assessor / Real Estate Records Search. A deed or memorandum needs the exact legal description, so pull it from there or from the last recorded deed.
Filing with Jurably in Virginia
Virginia isn't available quite yet — it's coming soon. See the states we file in.