Virginia · Document Recording
Recording a Deed or Document in Botetourt County, VA
Botetourt County (population 34,144) records real-property documents through the Clerk of the Circuit Court of Botetourt County (Register of Deeds function). Below is what it costs and how to submit. Filing a memorandum of contract? We record it with the county for $199, notary included — no trip to the courthouse.
Botetourt County recorder — contact
- Recording office
- Clerk of the Circuit Court of Botetourt County (Register of Deeds function)
- Mailing address
- Botetourt County Circuit Court Clerk, Courthouse, 1 West Main Street / PO Box 219, Fincastle, VA 24090-0219
- Phone
- (540) 473-8274
- Website
- botetourtva.gov
- Electronic recording
- Available via Simplifile, CSC
Botetourt County recording fees
- First page / base fee
- $18 for instrument/document of 10 or fewer pages (statewide statutory clerk recording fee, Va. Code §17.1-275); also cited generally as ~$16 base + fees per §17.1-267
- Additional pages
- $32 for 11-30 pages; $52 for 31+ pages, plus applicable state recordation/grantor tax based on consideration
- Other fees
- Contact clerk
Counties change fees without notice. Check with the Clerk of the Circuit Court of Botetourt County (Register of Deeds function) before you mail a check.
What Botetourt County requires
- Page formatting
- White unglazed paper, 8.5x11 in.; black ink, min. 9-pt font; margins min. 1 in. top/left/bottom, min. 0.5 in. right; pages numbered; tax ID number in upper-left of first page; consideration amount must be stated on first page; title insurance disclosure required for residential (4 units or fewer) deeds
- Submission & return
- Contact clerk
- Hours & turnaround
- Contact clerk; office hours M-F 8:30am-4:30pm
Can you e-record in Botetourt County?
Yes. Botetourt County accepts electronic recording through Simplifile, CSC, so a properly formatted document can be recorded the same or next business day without mailing paper.
How to record a document in Botetourt County, Virginia
- Prepare the document so it meets Botetourt County's formatting rules (above): legal description, grantee address, signature block, and the blank space the recorder reserves for its stamp.
- Notarize it if the instrument requires acknowledgment. Most deeds and affidavits do.
- Submit electronically through Simplifile, CSC, or by mail to Clerk of the Circuit Court of Botetourt County (Register of Deeds function).
- Pay the recording fee.
- Receive the recorded instrument back with its book/page or instrument number as proof of record.
Looking up a Botetourt County property
Owner names, parcel numbers and legal descriptions for Botetourt County property are searchable at Botetourt County Real Estate / GIS (WebGIS property card lookup) via Commissioner of the Revenue. A deed or memorandum needs the exact legal description, so pull it from there or from the last recorded deed.
Filing with Jurably in Virginia
Virginia isn't available quite yet — it's coming soon. See the states we file in.