Vermont · Document Recording
Recording a Deed or Document in Rutland County, VT
Rutland County (population 59,653) records real-property documents through the NO COUNTY RECORDING OFFICE EXISTS. Vermont records real-property deeds/memoranda at the TOWN CLERK's office where the property is located (Rutland County has ~29 towns/cities including Rutland City, Rutland Town, Castleton, Fair Haven, Pittsford, Poultney, Brandon, Wallingford, Pawlet, Danby, Mount Holly, etc.).. Below is what it costs and how to submit. Filing a memorandum of contract? We record it with the county for $199, notary included — no trip to the courthouse.
Rutland County recorder — contact
- Recording office
- NO COUNTY RECORDING OFFICE EXISTS. Vermont records real-property deeds/memoranda at the TOWN CLERK's office where the property is located (Rutland County has ~29 towns/cities including Rutland City, Rutland Town, Castleton, Fair Haven, Pittsford, Poultney, Brandon, Wallingford, Pawlet, Danby, Mount Holly, etc.).
- Mailing address
- Varies by town — see VT Secretary of State Town Clerk Directory for the specific town clerk's mailing address within Rutland County (e.g., City of Rutland Clerk's Office, 1 Strongs Ave, Rutland, VT 05701, is one of many offices in the county)
- Phone
- Varies by town clerk (directory above); Rutland City Clerk: 802-773-1800
- Checks payable to
- Varies — typically '[Town Name] Town Clerk' or 'Town/City of [Name]'
- Electronic recording
- Paper / mail
Rutland County recording fees
- First page / base fee
- $15.00/page (flat statewide statutory rate, 32 V.S.A. §1671(a)(6))
- Additional pages
- $15.00/page (same flat statewide rate applies to every page)
- Other fees
- Certified copies $10.00/page; uncertified copies $1.00/page (min $2.00); no separate archive/rider fee
Counties change fees without notice. Check with the NO COUNTY RECORDING OFFICE EXISTS. Vermont records real-property deeds/memoranda at the TOWN CLERK's office where the property is located (Rutland County has ~29 towns/cities including Rutland City, Rutland Town, Castleton, Fair Haven, Pittsford, Poultney, Brandon, Wallingford, Pawlet, Danby, Mount Holly, etc.). before you mail a check.
What Rutland County requires
- Page formatting
- No statewide statutory font/margin rule for deeds; common practice: 8.5x11 paper, ~3-inch blank top margin page 1, 1-inch margins elsewhere, min 12-pt black ink. Survey plats separately regulated (27 V.S.A. §1403).
- Cover sheet
- Not required by VT statute statewide; a cover letter is recommended (not mandatory) by individual town clerks
- Submission & return
- Original recorded instrument returned directly by the recording town clerk's office (mail or pickup)
- Hours & turnaround
- Varies by town office; no statewide SLA
Can you e-record in Rutland County?
Rutland County records documents submitted by mail or in person. Jurably notarizes your document, mails it by certified mail, and tracks it to a recorded instrument number.
How to record a document in Rutland County, Vermont
- Prepare the document so it meets Rutland County's formatting rules (above): legal description, grantee address, signature block, and the blank space the recorder reserves for its stamp.
- Notarize it if the instrument requires acknowledgment. Most deeds and affidavits do.
- Submit by mail to NO COUNTY RECORDING OFFICE EXISTS. Vermont records real-property deeds/memoranda at the TOWN CLERK's office where the property is located (Rutland County has ~29 towns/cities including Rutland City, Rutland Town, Castleton, Fair Haven, Pittsford, Poultney, Brandon, Wallingford, Pawlet, Danby, Mount Holly, etc.)..
- Pay the recording fee, payable to Varies — typically '[Town Name] Town Clerk' or 'Town/City of [Name]'.
- Receive the recorded instrument back with its book/page or instrument number as proof of record.
Looking up a Rutland County property
Owner names, parcel numbers and legal descriptions for Rutland County property are searchable at None — no county assessor/appraisal district. Valuation performed by each town's Listers/Assessor into that town's Grand List (VT Dept. of Taxes oversight only). A deed or memorandum needs the exact legal description, so pull it from there or from the last recorded deed.
Filing with Jurably in Vermont
Vermont isn't available quite yet — it's coming soon. See the states we file in.