Tennessee · Document Recording
Recording a Deed or Document in Clay County, TN
Clay County (population 7,821) records real-property documents through the Clay County Register of Deeds. Below is what it costs and how to submit. Filing a memorandum of contract? We record it with the county for $199, notary included — no trip to the courthouse.
Clay County recorder — contact
- Recording office
- Clay County Register of Deeds
- Mailing address
- P.O. Box 430, Celina, TN 38551 (office: Clay County Courthouse, Celina, TN)
- Phone
- (931) 243-3298
- Electronic recording
- Available via Simplifile, CSC
Clay County recording fees
- First page / base fee
- $12.00 (deeds, first two pages) / $10.00 minimum for most other instruments
- Additional pages
- $5.00 per additional page (plus $5.00 per additional instrument/document)
- Other fees
- State conveyance tax $3.70/$1,000 + $1.00 register fee (deeds); state mortgage tax $1.15/$1,000, first $2,000 exempt, + $1.00 register fee (deeds of trust) — statutory TCA 8-21-1001 schedule applies statewide
Counties change fees without notice. Check with the Clay County Register of Deeds before you mail a check.
Can you e-record in Clay County?
Yes. Clay County accepts electronic recording through Simplifile, CSC, so a properly formatted document can be recorded the same or next business day without mailing paper.
How to record a document in Clay County, Tennessee
- Prepare the document so it meets Clay County's formatting rules: legal description, grantee address, signature block, and the blank space the recorder reserves for its stamp.
- Notarize it if the instrument requires acknowledgment. Most deeds and affidavits do.
- Submit electronically through Simplifile, CSC, or by mail to Clay County Register of Deeds.
- Pay the recording fee.
- Receive the recorded instrument back with its book/page or instrument number as proof of record.
Looking up a Clay County property
Owner names, parcel numbers and legal descriptions for Clay County property are searchable at Clay County Property Assessor (via Tennessee Comptroller Property Assessment Data statewide portal). A deed or memorandum needs the exact legal description, so pull it from there or from the last recorded deed.
Filing with Jurably in Tennessee
Tennessee requires the property owner's notarized signature plus a stated expiration date on any recorded contract memorandum (Tenn. Code §66-24-101(a)(29)). See the states we file in.