Rhode Island · Document Recording
Recording a Deed or Document in Washington County, RI
Washington County (population 129,839) records real-property documents through the South Kingstown Town Clerk (Land Evidence Records) — Rhode Island records land evidence at the municipal, not county, level; Washington County has no recording office of its own. South Kingstown is used here as the county-seat-area representative town; the other towns in Washington County (Charlestown, Exeter, Hopkinton, Narragansett, North Kingstown, Richmond, Westerly, New Shoreham [also listed under Newport Co. in some sources]) each maintain their own separate land evidence records.. Below is what it costs and how to submit. Filing a memorandum of contract? We record it with the county for $199, notary included — no trip to the courthouse.
Washington County recorder — contact
- Recording office
- South Kingstown Town Clerk (Land Evidence Records) — Rhode Island records land evidence at the municipal, not county, level; Washington County has no recording office of its own. South Kingstown is used here as the county-seat-area representative town; the other towns in Washington County (Charlestown, Exeter, Hopkinton, Narragansett, North Kingstown, Richmond, Westerly, New Shoreham [also listed under Newport Co. in some sources]) each maintain their own separate land evidence records.
- Mailing address
- Town of South Kingstown, Town Clerk's Office, 180 High Street, Wakefield, RI 02879
- Phone
- 401-789-9331 ext. 1230
- Checks payable to
- Town of South Kingstown
- Electronic recording
- Paper / mail
Washington County recording fees
- First page / base fee
- Statewide RI deeds typically run in the $75-$100+ first-page range depending on municipality
- Additional pages
- Non-certified copies are $1.50/page, certified copies $1.50/page plus $3 certification
Counties change fees without notice. Check with the South Kingstown Town Clerk (Land Evidence Records) — Rhode Island records land evidence at the municipal, not county, level; Washington County has no recording office of its own. South Kingstown is used here as the county-seat-area representative town; the other towns in Washington County (Charlestown, Exeter, Hopkinton, Narragansett, North Kingstown, Richmond, Westerly, New Shoreham [also listed under Newport Co. in some sources]) each maintain their own separate land evidence records. before you mail a check.
What Washington County requires
- Cover sheet
- General RI guidance requires a 2"x2" blank space on last page and 1"x1" space at top for recording stamps
- Submission & return
- in person, by mail, or e-recorded via Simplifile/CSC
- Hours & turnaround
- Recording hours 8:30am-4:00pm Mon-Fri
Can you e-record in Washington County?
Washington County records documents submitted by mail or in person. Jurably notarizes your document, mails it by certified mail, and tracks it to a recorded instrument number.
How to record a document in Washington County, Rhode Island
- Prepare the document so it meets Washington County's formatting rules (above): legal description, grantee address, signature block, and the blank space the recorder reserves for its stamp.
- Notarize it if the instrument requires acknowledgment. Most deeds and affidavits do.
- Submit by mail to South Kingstown Town Clerk (Land Evidence Records) — Rhode Island records land evidence at the municipal, not county, level; Washington County has no recording office of its own. South Kingstown is used here as the county-seat-area representative town; the other towns in Washington County (Charlestown, Exeter, Hopkinton, Narragansett, North Kingstown, Richmond, Westerly, New Shoreham [also listed under Newport Co. in some sources]) each maintain their own separate land evidence records..
- Pay the recording fee, payable to Town of South Kingstown.
- Receive the recorded instrument back with its book/page or instrument number as proof of record.
Looking up a Washington County property
Owner names, parcel numbers and legal descriptions for Washington County property are searchable at Town of South Kingstown Assessor's Office (Property Records / Tax Database). A deed or memorandum needs the exact legal description, so pull it from there or from the last recorded deed.
Filing with Jurably in Rhode Island
Rhode Island isn't available quite yet — it's coming soon. See the states we file in.