North Carolina · Document Recording
Recording a Deed or Document in Polk County, NC
Polk County (population 19,328) records real-property documents through the Polk County Register of Deeds. Below is what it costs and how to submit. Filing a memorandum of contract? We record it with the county for $199, notary included — no trip to the courthouse.
Polk County recorder — contact
- Recording office
- Polk County Register of Deeds
- Mailing address
- P.O. Box 308, Columbus, NC 28722 (physical: 40 Courthouse Street, Columbus, NC 28722)
- Phone
- 828-894-8450
- Checks payable to
- Polk County Register of Deeds
- Electronic recording
- Available via Simplifile, CSC, ePN
Polk County recording fees
- First page / base fee
- $26 for first 15 pages (deeds/general documents); Deeds of Trust $64 for first 35 pages
- Additional pages
- $4.00 per page thereafter
- Other fees
- $25 non-standard document fee; excise tax $1 per $500 of consideration on deeds
Counties change fees without notice. Check with the Polk County Register of Deeds before you mail a check.
What Polk County requires
- Page formatting
- Standard NC recording margin/font requirements apply statewide (GS 161-14)
- Cover sheet
- No state-mandated cover sheet; NC GS 161-14 margin/format standards apply or $25 non-standard fee applies
- Submission & return
- Recorded original returned by mail to submitter (or electronically if eRecorded)
- Hours & turnaround
- Same day to a few business days for mailed documents; immediate for eRecording
Can you e-record in Polk County?
Yes. Polk County accepts electronic recording through Simplifile, CSC, ePN, so a properly formatted document can be recorded the same or next business day without mailing paper.
How to record a document in Polk County, North Carolina
- Prepare the document so it meets Polk County's formatting rules (above): legal description, grantee address, signature block, and the blank space the recorder reserves for its stamp.
- Notarize it if the instrument requires acknowledgment. Most deeds and affidavits do.
- Submit electronically through Simplifile, CSC, ePN, or by mail to Polk County Register of Deeds.
- Pay the recording fee, payable to Polk County Register of Deeds.
- Receive the recorded instrument back with its book/page or instrument number as proof of record.
Looking up a Polk County property
Owner names, parcel numbers and legal descriptions for Polk County property are searchable at Polk County Tax Search / GIS (GOMaps). A deed or memorandum needs the exact legal description, so pull it from there or from the last recorded deed.
Filing with Jurably in North Carolina
North Carolina requires notarized signatures from both the record owner and the purchaser, plus an expiration date (N.C. Gen. Stat. §47-119.1). See the states we file in.