North Carolina · Document Recording
Recording a Deed or Document in Caldwell County, NC
Caldwell County (population 80,652) records real-property documents through the Caldwell County Register of Deeds. Below is what it costs and how to submit. Filing a memorandum of contract? We record it with the county for $199, notary included — no trip to the courthouse.
Caldwell County recorder — contact
- Recording office
- Caldwell County Register of Deeds
- Mailing address
- 905 West Avenue NW, Lenoir, NC 28645
- Phone
- 828-757-1310
- Website
- caldwellrod.org
- Checks payable to
- Caldwell County Register of Deeds
- Electronic recording
- Available via Simplifile
Caldwell County recording fees
- First page / base fee
- $26 for first 15 pages (deeds/general instruments); $64 for first 35 pages (deeds of trust/mortgages) — per NC statewide statute NCGS 161-10
- Additional pages
- $4 per additional page beyond base tier
- Other fees
- $10 additional for multi-title instruments; $25 non-standard document fee if formatting noncompliant; certified copies $5 first page/$2 each additional
Counties change fees without notice. Check with the Caldwell County Register of Deeds before you mail a check.
What Caldwell County requires
- Page formatting
- NC statewide document recording standard (NCGS 161-14): 8.5x11 or 8.5x14 paper, 3in top margin p.1, 1/4in other margins, 10pt+ font, one-sided
- Cover sheet
- No state-mandated cover sheet, but NC recording standard requires 3-inch blank top margin on first page (for stamps), 1/4-inch margins on remaining sides, 8.5x11 or 8.5x14 paper, black print on white paper, minimum 10-pt font, one-sided pages; instrument type stated at top of page 1
- Submission & return
- Recorded original returned by mail to submitter unless picked up in person; eRecorded documents returned electronically via vendor
Can you e-record in Caldwell County?
Yes. Caldwell County accepts electronic recording through Simplifile, so a properly formatted document can be recorded the same or next business day without mailing paper.
How to record a document in Caldwell County, North Carolina
- Prepare the document so it meets Caldwell County's formatting rules (above): legal description, grantee address, signature block, and the blank space the recorder reserves for its stamp.
- Notarize it if the instrument requires acknowledgment. Most deeds and affidavits do.
- Submit electronically through Simplifile, or by mail to Caldwell County Register of Deeds.
- Pay the recording fee, payable to Caldwell County Register of Deeds.
- Receive the recorded instrument back with its book/page or instrument number as proof of record.
Looking up a Caldwell County property
Owner names, parcel numbers and legal descriptions for Caldwell County property are searchable at Caldwell County GIS / Tax Office property/owner search. A deed or memorandum needs the exact legal description, so pull it from there or from the last recorded deed.
Filing with Jurably in North Carolina
North Carolina requires notarized signatures from both the record owner and the purchaser, plus an expiration date (N.C. Gen. Stat. §47-119.1). See the states we file in.