New Mexico · Document Recording
Recording a Deed or Document in Chaves County, NM
Chaves County (population 63,364) records real-property documents through the Chaves County Clerk's Office (Recording Division). Below is what it costs and how to submit. Filing a memorandum of contract? We record it with the county for $199, notary included — no trip to the courthouse.
Chaves County recorder — contact
- Recording office
- Chaves County Clerk's Office (Recording Division)
- Mailing address
- 675 W. 5th Street, Roswell, NM 88201
- Phone
- (575) 624-6614
- Checks payable to
- Chaves County Clerk
- Electronic recording
- Available via Simplifile, CSC
Chaves County recording fees
- First page / base fee
- $25.00 (covers first 10 indexed entries, per NMSA 1978 recording-fee statute applied statewide in NM)
- Additional pages
- $25.00 for each additional block of 10 (or fewer) indexed entries
- Other fees
- Copy fee $1.00/page; certification $2.00/document; records-management/archive rider fees not separately published
Counties change fees without notice. Check with the Chaves County Clerk's Office (Recording Division) before you mail a check.
What Chaves County requires
- Page formatting
- White paper, 8.5x11 or 8.5x14 in, black ink, legible original signatures/notarization required (general NM practice)
- Submission & return
- Recorded original returned by mail if self-addressed stamped envelope provided; in-person pickup also available
- Hours & turnaround
- Typically same-day to a few business days for mailed/e-recorded documents
Can you e-record in Chaves County?
Yes. Chaves County accepts electronic recording through Simplifile, CSC, so a properly formatted document can be recorded the same or next business day without mailing paper.
How to record a document in Chaves County, New Mexico
- Prepare the document so it meets Chaves County's formatting rules (above): legal description, grantee address, signature block, and the blank space the recorder reserves for its stamp.
- Notarize it if the instrument requires acknowledgment. Most deeds and affidavits do.
- Submit electronically through Simplifile, CSC, or by mail to Chaves County Clerk's Office (Recording Division).
- Pay the recording fee, payable to Chaves County Clerk.
- Receive the recorded instrument back with its book/page or instrument number as proof of record.
Looking up a Chaves County property
Owner names, parcel numbers and legal descriptions for Chaves County property are searchable at Chaves County Assessor's Office. A deed or memorandum needs the exact legal description, so pull it from there or from the last recorded deed.
Filing with Jurably in New Mexico
New Mexico isn't available quite yet — it's coming soon. See the states we file in.