New Jersey · Document Recording
Recording a Deed or Document in Essex County, NJ
Essex County (population 863,728) records real-property documents through the Essex County Register of Deeds and Mortgages. Below is what it costs and how to submit. Filing a memorandum of contract? We record it with the county for $199, notary included — no trip to the courthouse.
Essex County recorder — contact
- Recording office
- Essex County Register of Deeds and Mortgages
- Mailing address
- Office of the Essex County Register of Deeds and Mortgages, Hall of Records, Room 130, 465 Martin Luther King Jr. Blvd., Newark, NJ 07102
- Phone
- 973-621-4960
- Website
- essexregister.com
- Checks payable to
- Essex County Register of Deeds and Mortgages
- Electronic recording
- Available via Simplifile, CSC
Essex County recording fees
- First page / base fee
- $45.00 (includes tax abstract)
- Additional pages
- $10.00 per additional page
- Other fees
- $20.00 penalty if cover sheet/electronic synopsis missing; Cancellation of Mortgage/Tax Certificate $25 (Book & Page) + $25 (Second Book & Page); Realty Transfer Fee additional
Counties change fees without notice. Check with the Essex County Register of Deeds and Mortgages before you mail a check.
What Essex County requires
- Cover sheet
- Cover sheet/electronic synopsis required; standard NJ margins (3in top margin, 1in others), 8.5x11 white paper; office hours 8:30am-4:30pm, last transaction 4:15pm
- Submission & return
- Mail return or e-recording electronic return
Can you e-record in Essex County?
Yes. Essex County accepts electronic recording through Simplifile, CSC, so a properly formatted document can be recorded the same or next business day without mailing paper.
How to record a document in Essex County, New Jersey
- Prepare the document so it meets Essex County's formatting rules (above): legal description, grantee address, signature block, and the blank space the recorder reserves for its stamp.
- Notarize it if the instrument requires acknowledgment. Most deeds and affidavits do.
- Submit electronically through Simplifile, CSC, or by mail to Essex County Register of Deeds and Mortgages.
- Pay the recording fee, payable to Essex County Register of Deeds and Mortgages.
- Receive the recorded instrument back with its book/page or instrument number as proof of record.
Looking up a Essex County property
Owner names, parcel numbers and legal descriptions for Essex County property are searchable at Essex County Property Record Online System (PROS) / Essex County Tax Board. A deed or memorandum needs the exact legal description, so pull it from there or from the last recorded deed.
Filing with Jurably in New Jersey
New Jersey isn't available quite yet — it's coming soon. See the states we file in.