Montana · Document Recording
Recording a Deed or Document in Phillips County, MT
Phillips County (population 4,217) records real-property documents through the Phillips County Clerk & Recorder / Auditor / Surveyor. Below is what it costs and how to submit. Filing a memorandum of contract? We record it with the county for $199, notary included — no trip to the courthouse.
Phillips County recorder — contact
- Recording office
- Phillips County Clerk & Recorder / Auditor / Surveyor
- Mailing address
- Phillips County Clerk & Recorder, 314 South 2nd Ave. West, Malta, MT 59538
- Phone
- 406-654-2423
- Checks payable to
- Phillips County Clerk & Recorder
- Electronic recording
- Available via CSC
Phillips County recording fees
- First page / base fee
- $20.00 first page (effective 10/1/2025 per HB 192; was $8.00/page prior, per statewide law - not independently confirmed on a Phillips-specific official page)
- Additional pages
- $10.00 each additional page (statewide HB 192 rate)
- Other fees
- $10.00 additional for non-standard documents; Realty Transfer Certificate required with real-property transfers
Counties change fees without notice. Check with the Phillips County Clerk & Recorder / Auditor / Surveyor before you mail a check.
What Phillips County requires
- Cover sheet
- No separate cover sheet; statewide MCA 7-4-2636 first-page margin/return-address standard applies
- Submission & return
- By mail to submitter's return address after recording
Can you e-record in Phillips County?
Yes. Phillips County accepts electronic recording through CSC, so a properly formatted document can be recorded the same or next business day without mailing paper.
How to record a document in Phillips County, Montana
- Prepare the document so it meets Phillips County's formatting rules (above): legal description, grantee address, signature block, and the blank space the recorder reserves for its stamp.
- Notarize it if the instrument requires acknowledgment. Most deeds and affidavits do.
- Submit electronically through CSC, or by mail to Phillips County Clerk & Recorder / Auditor / Surveyor.
- Pay the recording fee, payable to Phillips County Clerk & Recorder.
- Receive the recorded instrument back with its book/page or instrument number as proof of record.
Looking up a Phillips County property
Owner names, parcel numbers and legal descriptions for Phillips County property are searchable at Montana Cadastral (Montana State Library / Dept. of Revenue statewide parcel & owner search). A deed or memorandum needs the exact legal description, so pull it from there or from the last recorded deed.
How Jurably helps in Phillips County
Jurably isn’t a deed-filing desk. It’s how real-estate investors get the important paperwork done. If you’re under contract on a Phillips County property, we file a memorandum of contract to put your equitable interest on the public record, where every title search will find it. The online notary session is included: you sign it alone, and the seller is notified by certified mail. Then we record it (electronically through the county’s approved network) and return the recorded instrument. It’s a self-help filing service, not legal advice.
Guides for investors
Counties bordering Phillips
More Montana counties
Under contract in Phillips County? Secure it.
Jurably files a memorandum to protect your deal, notarizes what you need, and records it — no courthouse trip.