Minnesota · Document Recording
Recording a Deed or Document in Clay County, MN
Clay County (population 67,734) records real-property documents through the Clay County Recorder. Below is what it costs and how to submit. Filing a memorandum of contract? We record it with the county for $199, notary included — no trip to the courthouse.
Clay County recorder — contact
- Recording office
- Clay County Recorder
- Mailing address
- Clay County Recorder, PO Box 280, Moorhead, MN 56560 (office: Government Center, Door 1, 3510 12th Ave S)
- Phone
- 218-299-5031
- Recording hours
- Mon–Fri 8:00 a.m.–4:30 p.m.
- Checks payable to
- Clay County Recorder
- Electronic recording
- Available via ePN, Hopdox, Indecomm, CSC, Simplifile
Clay County recording fees
- First page / base fee
- $46.00 per document, any number of pages
- Additional pages
- None; no page limit
- Other fees
- Well certificate $54.00 (when a CRV is required); certified copy $10.00; plat $56.00; $10.00 per document cited over 4
- Transfer tax on deeds
- State deed tax of 0.33% of the purchase price (minimum $1.65), paid to the County Recorder with the recording fee
Counties change fees without notice. Check with the Clay County Recorder before you mail a check.
What Clay County requires
- Page formatting
- Max 8.5" x 14"; white 20 lb paper; black ink, type at least 8 point; 1/2" border on all sides; 3" blank space at top of page 1 with document title below it; one-sided preferred
- Cover sheet
- No cover sheet; transfers over $3,000 need an eCRV and a well disclosure certificate or statement
Checked against official Clay County and Minnesota sources on October 6, 2026: claycountymn.gov. Part of Jurably’s open recording-fee dataset.
Can you e-record in Clay County?
Yes. Clay County accepts electronic recording through ePN, Hopdox, Indecomm, CSC, Simplifile, so a properly formatted document can be recorded the same or next business day without mailing paper.
How to record a document in Clay County, Minnesota
- Prepare the document so it meets Clay County's formatting rules (above): legal description, grantee address, signature block, and the blank space the recorder reserves for its stamp.
- Notarize it if the instrument requires acknowledgment. Most deeds and affidavits do.
- Submit electronically through ePN, Hopdox, Indecomm, CSC, Simplifile, or by mail to Clay County Recorder.
- Pay the recording fee, payable to Clay County Recorder.
- Receive the recorded instrument back with its book/page or instrument number as proof of record.
Looking up a Clay County property
Owner names, parcel numbers and legal descriptions for Clay County property are searchable at Clay County Property Information Search. A deed or memorandum needs the exact legal description, so pull it from there or from the last recorded deed.
Filing with Jurably in Minnesota
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