Kentucky · Document Recording
Recording a Deed or Document in Harlan County, KY
Harlan County (population 26,831) records real-property documents through the Harlan County Clerk. Below is what it costs and how to submit. Filing a memorandum of contract? We record it with the county for $199, notary included — no trip to the courthouse.
Harlan County recorder — contact
- Recording office
- Harlan County Clerk
- Mailing address
- 210 East Central Street, Suite 205, PO Box 670, Harlan, KY 40831
- Phone
- (606) 573-3636
- Website
- harlan.countyclerk.us
- Checks payable to
- Harlan County Clerk
- Electronic recording
- Paper / mail
Harlan County recording fees
- First page / base fee
- $50.00 (deed, first 5 pages)
- Additional pages
- $3.00 per page over 5
- Other fees
- $4.00 per additional notation/reference; deed tax $1.00 per $1,000 of consideration (transfer tax equivalent)
Counties change fees without notice. Check with the Harlan County Clerk before you mail a check.
What Harlan County requires
- Cover sheet
- No separate statutory cover sheet; statewide PRIA formatting standards apply (3-inch top margin first page, 1-inch other margins)
- Submission & return
- Mail or e-recording vendor return; DOC ALERT fraud-notification service also offered
- Hours & turnaround
- Same-day to 1 business day typical
Can you e-record in Harlan County?
Harlan County records documents submitted by mail or in person. Jurably notarizes your document, mails it by certified mail, and tracks it to a recorded instrument number.
How to record a document in Harlan County, Kentucky
- Prepare the document so it meets Harlan County's formatting rules (above): legal description, grantee address, signature block, and the blank space the recorder reserves for its stamp.
- Notarize it if the instrument requires acknowledgment. Most deeds and affidavits do.
- Submit by mail to Harlan County Clerk.
- Pay the recording fee, payable to Harlan County Clerk.
- Receive the recorded instrument back with its book/page or instrument number as proof of record.
Looking up a Harlan County property
Owner names, parcel numbers and legal descriptions for Harlan County property are searchable at Harlan County Property Valuation Administrator (PVA). A deed or memorandum needs the exact legal description, so pull it from there or from the last recorded deed.
Filing with Jurably in Kentucky
Kentucky isn't available quite yet — it's coming soon. See the states we file in.