Kansas · Document Recording
Recording a Deed or Document in Ellis County, KS
Ellis County (population 28,934) records real-property documents through the Ellis County Register of Deeds. Below is what it costs and how to submit. Filing a memorandum of contract? We record it with the county for $199, notary included — no trip to the courthouse.
Ellis County recorder — contact
- Recording office
- Ellis County Register of Deeds
- Mailing address
- 718 Main St., Hays, KS 67601
- Phone
- 785-628-9450
- Checks payable to
- Ellis County Register of Deeds
- Electronic recording
- Available via Simplifile
Ellis County recording fees
- First page / base fee
- $21.00 (deeds/mortgages/instruments, per KSA 28-115); mortgage release/assignment first page $20.00
- Additional pages
- $17.00 per additional page (deeds/mortgages); $4.00 per additional page (mortgage release/assignment)
- Other fees
- Certificate certifying instrument of record $13.00; acknowledgment of signature $12.50; town plat $32.00/page; UCC filings $15.00; extra $17.00 fee if margin insufficient
Counties change fees without notice. Check with the Ellis County Register of Deeds before you mail a check.
What Ellis County requires
- Page formatting
- Statewide KSA 28-115 margins: 3-inch blank top margin on first page, 1-inch top on additional pages, 0.5-inch bottom/sides; see county's Document Recording Process page for details
- Cover sheet
- Not required by statute; office adds one if first-page margin insufficient
- Submission & return
- Mail-back with SASE for paper submissions
Can you e-record in Ellis County?
Yes. Ellis County accepts electronic recording through Simplifile, so a properly formatted document can be recorded the same or next business day without mailing paper.
How to record a document in Ellis County, Kansas
- Prepare the document so it meets Ellis County's formatting rules (above): legal description, grantee address, signature block, and the blank space the recorder reserves for its stamp.
- Notarize it if the instrument requires acknowledgment. Most deeds and affidavits do.
- Submit electronically through Simplifile, or by mail to Ellis County Register of Deeds.
- Pay the recording fee, payable to Ellis County Register of Deeds.
- Receive the recorded instrument back with its book/page or instrument number as proof of record.
Looking up a Ellis County property
Owner names, parcel numbers and legal descriptions for Ellis County property are searchable at Ellis County Appraiser - Real Property Search Portal. A deed or memorandum needs the exact legal description, so pull it from there or from the last recorded deed.
Filing with Jurably in Kansas
Kansas isn't available quite yet — it's coming soon. See the states we file in.