Illinois · Document Recording
Recording a Deed or Document in Winnebago County, IL
Winnebago County (population 283,674) records real-property documents through the Winnebago County Recorder. Below is what it costs and how to submit. Filing a memorandum of contract? We record it with the county for $199, notary included — no trip to the courthouse.
Winnebago County recorder — contact
- Recording office
- Winnebago County Recorder
- Mailing address
- Winnebago County Recorder, County Administration Building, 404 Elm Street, Room 405, Rockford, IL 61101
- Phone
- (815) 319-4325
- Recording hours
- Mon–Fri 8:00 am–5:00 pm; e-recordings reviewed until 2:30 pm
- Electronic recording
- Available via ePN, CSC, Indecomm, Simplifile, Hopdox
Winnebago County recording fees
- First page / base fee
- $54.00 per standard document
- Additional pages
- No per-page fee
- Other fees
- Non-standard document $66.00 ($54.00 + $12.00); certified copy $35.00; copies $0.50 per page
- Transfer tax on deeds
- Illinois tax of $0.50 per $500 of value; MyDec transfer declaration required before recording
Counties change fees without notice. Check with the Winnebago County Recorder before you mail a check.
What Winnebago County requires
- Page formatting
- 8.5 x 11 in white 20-lb paper; black ink; 0.5-in margins on all sides; 3 x 5 in blank space at upper right of first page; no staples or attachments; not bound
- Cover sheet
- Not required; a return-to name and address is required on every document
- Submission & return
- Returned to the return-to name and address on the document
Checked against official Winnebago County and Illinois sources on October 6, 2026: wincoil.gov, ilga.gov. Part of Jurably’s open recording-fee dataset.
Can you e-record in Winnebago County?
Yes. Winnebago County accepts electronic recording through ePN, CSC, Indecomm, Simplifile, Hopdox, so a properly formatted document can be recorded the same or next business day without mailing paper.
How to record a document in Winnebago County, Illinois
- Prepare the document so it meets Winnebago County's formatting rules (above): legal description, grantee address, signature block, and the blank space the recorder reserves for its stamp.
- Notarize it if the instrument requires acknowledgment. Most deeds and affidavits do.
- Submit electronically through ePN, CSC, Indecomm, Simplifile, Hopdox, or by mail to Winnebago County Recorder.
- Pay the recording fee.
- Receive the recorded instrument back with its book/page or instrument number as proof of record.
Looking up a Winnebago County property
Owner names, parcel numbers and legal descriptions for Winnebago County property are searchable at Winnebago County Supervisor of Assessments – Parcel Details Inquiry. A deed or memorandum needs the exact legal description, so pull it from there or from the last recorded deed.
Filing with Jurably in Illinois
Illinois isn't available quite yet — it's coming soon. See the states we file in.