Illinois · Document Recording
Recording a Deed or Document in Washington County, IL
Washington County (population 13,564) records real-property documents through the Washington County Clerk and Recorder. Below is what it costs and how to submit. Filing a memorandum of contract? We record it with the county for $199, notary included — no trip to the courthouse.
Washington County recorder — contact
- Recording office
- Washington County Clerk and Recorder
- Mailing address
- 101 E. St. Louis St., Nashville, IL 62263
- Phone
- (618) 327-4800 ext. 300
- Checks payable to
- Washington County Clerk & Recorder
- Electronic recording
- Available via Simplifile, CSC, ePN
Washington County recording fees
- First page / base fee
- $78.00 Standard Land Document (deeds, contracts for deed, easements, mortgages, misc.) effective March 11, 2025 ($60.00 without Rental Housing Support Program surcharge)
- Additional pages
- Document copies $1.00/page
- Other fees
- Non-Standard Land Document $90.00 ($72.00 without RHSP); New Subdivision/Plat $100.00; Non-Land documents (POA, death certs, judgments) $60.00; Veterans DD214 no charge; certification $5.00 + $1.00/page
Counties change fees without notice. Check with the Washington County Clerk and Recorder before you mail a check.
Can you e-record in Washington County?
Yes. Washington County accepts electronic recording through Simplifile, CSC, ePN, so a properly formatted document can be recorded the same or next business day without mailing paper.
How to record a document in Washington County, Illinois
- Prepare the document so it meets Washington County's formatting rules: legal description, grantee address, signature block, and the blank space the recorder reserves for its stamp.
- Notarize it if the instrument requires acknowledgment. Most deeds and affidavits do.
- Submit electronically through Simplifile, CSC, ePN, or by mail to Washington County Clerk and Recorder.
- Pay the recording fee, payable to Washington County Clerk & Recorder.
- Receive the recorded instrument back with its book/page or instrument number as proof of record.
Looking up a Washington County property
Owner names, parcel numbers and legal descriptions for Washington County property are searchable at Washington County Supervisor of Assessments. A deed or memorandum needs the exact legal description, so pull it from there or from the last recorded deed.
Filing with Jurably in Illinois
Illinois isn't available quite yet — it's coming soon. See the states we file in.